Having the right call center systems is vital to ensure that an organization provides an excellent customer experience. Some applications and utilities can enhance the functionality of a call center. The first step is to ensure that critical technologies are in place to meet the basic needs of customers and to support Call Center solutions.

The following tools focus on the functionality of call center systems, and can each integrate other applications and attributes according to the needs of the company.

Call Routing Software

The call routing software is a significant update of the automatic call distribution technology, which allows customers who call organizations through a variety of channels (voice, email, chat, etc.) to be directed to Customer service agents efficiently.

Quality management software

Quality management software, which includes call recording and call monitoring tools, provides a way to manage, track and report quality metrics, with the ability to record the entire interaction with the customer or just a sample. This record serves as a clue to audit and evaluates the interaction with the client. The software also serves to complete preloaded forms and provide performance comments to agents, along with key reports and metrics. The analysis of recorded calls provides a much more efficient process than waiting and listening to live calls.

Voice/text analysis software

The voice/text analysis software supports the ability to listen and analyze the client’s real voice and provides the ability to select call samples to find conversations related to specific keywords or types of queries. Once these calls are identified, their recordings can be forwarded to the people in the organization who can analyze and, hopefully, address the root cause of the cancellation request. You can also identify the tone or inflection of the client’s voice to provide for special treatment.

Personnel management software

Personnel management software is the call center system that supports agent programming. This software analyzes historical information, together with the attached data provided by the call center, to provide forecast volumes, projected personnel needs and optimized schedules.

CRM management software

CRM software provides the ability to track all interactions with a customer, including customer calls, customer purchases and more, in a single repository. Having this type of information provides information about a client’s trip with an organization.

Integrated voice response software

The Integrated Call Center Software has an integrated voice response system that allows customer self-service during a telephone interaction. Tone call center technology is the most common method, in which a caller presses specific keys on your phone to get an answer to your question. Improvements in voice recognition software allow customers to speak their selections instead of pressing a key on their phones.

Outbound Dialing Software

Another important call center system is outgoing dialing software, which provides tremendous efficiency by better preparing telemarketers before a call and eliminating activities with no added value – for example dialing phones, waiting for a customer to respond – during the calling process

Post-call survey software

The post-call survey software automatically polls customers after an interaction with the call center. The technology is available where the post-call survey system can ask the customer to remain on the phone after an interaction or can call a customer again after an interaction with the call center.